Regional Resources Management Support Officer

 

 

Organizational Context and Scope

Under the overall supervision by Regional Director for Central and North American and the Caribbean, direct supervision of the Senior Regional Resource Management Officer in San Jose (SRRMO), in coordination with Regional Resource Management Officer in RO San Jose and in cooperation with relevant units at Headquarters, Manila and Panama Administrative Centre, Regional Resource Management Support Officer is responsible and accountable for giving support with respect to IOM’s policies and procedures relating to administrative, financial, HR, IT and procurement matters.

 

Responsibilities and Accountabilities

  1. Manage the accounts of RO San Jose (CR99) in PRISM and ensure proper documentation of resource management business cases. Oversee local procurement of RO San Jose, liaise with local vendors and authorities in Costa Rica.
  2. Ensure in close coordination with SRRMO that proper resource management processes are implemented in RO San Jose.
  3. Support the SRRMO in the RO’s annual budget submission and controlling spending to ensure that costs are contained within approved allocations.
  4. Under the guidance of the SRRMO review and revise budgets in PRIMA and other proposals as part of the project endorsement process with a view to seeking adequate coverage of shared staff and office costs.
  5. Support the SRRMO in the financial management function in the region to address issues relating to accounting, budgeting and treasury matters in a timely fashion.
  6. Undertake financial analysis of projects implemented in the COs within the region, as well as related to other sources of income (administrative funds, OSI,  funds) and propose action to resolve anomalies and unusual trends.
  7. Monitoring and overseeing the financial management of all activities in the Country Offices (COs) within the region, including the oversight of budgets, financial expenditure, accountability, and treasury matters. Produce quarterly or sooner CO’s financial sustainability analyses in the region.
  8. Follow-up of financial reports and documentation to be submitted by the COs within the region to HQs/PAC/MAC, as appropriate.
  9. Provide assistance in the supervision of the administrative and human resources functions of the COs within the region, in accordance with the Organization’s policies and procedures.
  10. Collaborate with and provide support to the COs in the region in the preparation of donor financial reports in accordance with donors and IOM regulations and established procedures.
  11. Assist in the preparation of the annual budget for the COs, oversee budget control process and analyze and address variances between budget and actual expenditures. Assist in the preparation of budgets for new programs and projects. Review processes and practices and suggest procedural improvements to increase the efficiency and accuracy in COs within the region, as required.
  12. Train staff of the COs in the region on IOM's administrative and financial policies and procedures; evaluate regular financial reports and propose actions to resolve anomalies and unusual trends. Undertake duty travel to the missions in the region in view to building resource management capacity of staff in the field, ensuring that IOM rules and regulations are followed
  13. Ensure timely submission of necessary financial  reports and documentation of the Country Offices within the region to relevant HQ Departments and to MAC/PAC, as appropriate.
  14. Proactively take part in the process of creating resource management tools for the region and support in programming the tools;
  15. Maintain filing systems ensuring the safeguarding of confidential data and information related to the Regional Office and the Country Offices.
  16. Coordinate the Payment Requests and other Accounting  processes for mission under the Caribbean not active in PRISM.
  17. Advise under guidance of the SRRMO on risk management of projects and offices in the region and inform HQ accordingly.
  18. Act as back up for RRMO. Perform other duties as may be assigned.

 

Required Qualifications and Experience

Education

  • Master’s degree in Business Administration, Finance, Management, Accounting, or a related field from an accredited academic institution with 3 years of relevant professional experience; or
  • University degree in the above fields with five years of relevant professional experience.
  • Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

 

Experience

  • Experience in IOM/UN administrative and financial management, budget monitoring, cash management and internal control procedures;
  • Experience in SAP system
  • Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis; and,
  • Experience supervising the development and implementation of administrative control procedures.

 

SKILLS

  • Knowledge of financial rules and regulations.
  • Knowledge of International Public Sector Accounting Standards (IPSAS)
  • Strong interpersonal skills

Languages

Required: Fluency in English and Spanish (oral and written).

 

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

 

Core Competencies – behavioural indicators level 2

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 

Managerial Competencies – behavioural indicators level 2

  • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direct

 

Applications must be sent to rosanjosevacancies@iom.int

Applications deadline: January 28, 2021.

Lugar de trabajo: 
Costa Rica
Grade: 
NOB
Fecha limite: 
Jueves, Enero 28, 2021